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Tool Directory

Which AI for which job

Four tools cover almost everything. You don't need all of them — pick based on where your work already lives. Here's the no-hype version of what each is best at.

Quick reference — reach for…

Everyday writing, brainstorming, a reliable all-rounder
ChatGPT or Claude
Long documents, careful analysis, polished writing
Claude
You live in Gmail, Docs & Drive
Gemini
You live in Word, Excel, Outlook & Teams
Microsoft Copilot
Quick web research with sources
ChatGPT or Gemini
G

ChatGPT

by OpenAI

Best for: a versatile daily driver — drafting, brainstorming, quick research, and images, all in one place.

Strengths
  • The widest range — text, images, voice, web browsing
  • Huge ecosystem and saved custom assistants
  • Forgiving for first-timers — just start typing
Watch-outs
  • Can be confidently wrong — verify facts and numbers
First task: "Draft a reply to this email, then give me a shorter, warmer version."
Open ChatGPT
C

Claude

by Anthropic

Best for: writing that sounds human, long documents, and careful, nuanced reasoning.

Strengths
  • Natural, on-voice writing with less "AI" tone
  • Handles very long docs and follows fiddly instructions
  • Projects keep your context in one place
Watch-outs
  • More cautious — give it room and it opens up
First task: "Here's a long document — summarize it as 5 bullets and a table of action items."
Open Claude
◆

Gemini

by Google

Best for: anyone working in Google Workspace, and research grounded in Google Search.

Strengths
  • Plugs into Gmail, Docs, Drive and Sheets
  • Strong at pulling current info with sources
  • Comfortable with images and documents
Watch-outs
  • Best value if your team is already on Google
First task: "Summarize this long email thread and list what I owe people."
Open Gemini
▣

Copilot

by Microsoft

Best for: teams that live in Microsoft 365 — Word, Excel, Outlook and Teams.

Strengths
  • Works inside the apps you already use all day
  • Meeting recaps and action items in Teams
  • A real help inside Excel and Outlook
Watch-outs
  • Most of the value needs the paid M365 add-on
First task: "Recap this Teams meeting and list decisions and action items by owner."
Open Copilot

These tools change fast — capabilities and pricing shift often. Treat this as a starting map, not gospel, and update it as your team settles on favorites.

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